Purchase Order System For Home Builder

The process for creating purchase orders for lumber for home builders can be tedious.  This system was developed for a large home builder for issuing purchase orders for lumber.  The cost savings by using this system are enormous!  The system is extremely flexible for importing material takeoff from Excel spreadsheets directly into the purchase order database.  It is not necessary to have a takeoff for every home built because the imported takeoffs can be modified and copied in the system as home plans are changed. 

Another flexible aspect of this purchase order system is the way vendor pricing is imported from Excel spreadsheets.  Vendors submit their pricing for materials in a pre-defined format that is then imported directly into the database.  Once the material takeoff and the vendor pricing is imported then purchase orders can be issued.  The user creates a Job Order by selecting the takeoff, and related home plan options for a home to be built. Then the system creates a summary list of materials for that home, which the user can modify if desired. 

Once the material list is approved, then the system calculates the material pricing based on the vendor pricing that was imported.  The system can recognize vendors who only server local areas versus vendors that serve national areas.  The user then can select the vendor pricing based on low total cost or by low cost code cost.  Once the vendor is selected for a purchase the user can issue the purchase orders.  One of the features of this system is that purchase orders can be printed or they can be emailed directly to the vendor, project manager and accounting.  It is a full featured system run by menus and forms with lots of reports and exports to excel if desired.